Recently the Labour Government announced that if they win the next election they will force all organisations over 1,000 employees to publicly reveal their gender pay gap. Anyone who fails to comply will be named, shamed and excluded from government contracts. To make things more complex, companies would be forced to reveal the pay gap differences between managerial and non-managerial staff.
This focus on gender pay equality will increase scrutiny on the structure of organisations, putting HR data and analytics in the spotlight.
To get into the detail of this topic, the WGEA Gender Equity Insights 2018 Report is a great source of information. The Workplace Gender Equality Agency (WGEA) Director, Libby Lyons, clearly states what need to be done:
“…organisational gender pay gaps do not close themselves. They must be quantified, understood, acted upon, monitored and taken responsibility for at the most senior levels of our workplaces. Ask for your organisation’s pay equity metrics and make it your business to improve them. Then keep doing it.”
Libby Lyons Director, Workplace Gender Equality Agency
Getting your hands on the right data in a usable and reportable format is relatively easy.
Let’s break the WGEA Director’s instructions into five actionable steps with a couple of suggestions based on workforce modelling tools:
1. Quantify – clean your data and generate a useful, visual report
The first step is to create a report that shows your gender and pay metrics. Avoid doing this in a spreadsheet. It makes the reader do all the heavy lifting in analysing the data. Instead, use an org chart to make the data accessible, visual and easy to review. An added side benefit is managers are quick to clean their HRIS data when they know it’s on show to the Senior Execs.
2. Understand – HR, Management and Senior Management
By using the familiar hierarchical org chart format, managers can easily interpret large amounts of data, identify hot spots, discuss changes and agree on actions.
3. Act upon – balance and reorganise
Create ‘to be’ scenarios for review and approval. If you’re in an org chart / workforce modelling tool you can use real-time updates of calculations, roll-up statistics and department summaries to provide instant feedback.
4. Monitor – ongoing HR review with Line Managers
Create a set of standard report templates you can easily populate with current data. Most workforce modelling tools automate this with a live feed from your payroll / HRIS system. Once setup, weekly HR analytics reports can be distributed company wide via an intranet or company branded PDF. Ongoing responsibility then sits with Line Managers (and is easily reviewed by HR).
5. Responsibility – Board and WGEA reports
Similar to the ongoing management reports, Board and WGEA reports are able to be easily produced using report templates and live HRIS data. With the metrics being regularly reviewed across the organisation HR and Senior Management can be confident in the data presented.
Fig 1: Planning@Work WGEA gender pay gap reporting
Navigo offers a 14-day free trial of a leading org charting and workforce modelling platform – orginio. To find out how you can generate engaging, visually stunning org charts with actionable HR analytics, learn more about orginio here.