Migrating to a new HRIS is a major project for any organisation. It involves moving critical HR and payroll data, ensuring data integrity and aligning HR and IT teams to make the transition smooth. Without a structured approach, HRIS migrations can face delays, errors and unexpected costs.
In our recent webinar, Bridging HR & IT: How org.manager de-risks HRIS migrations, we explored the common challenges organisations face and how the right tools can simplify the process. Here’s a breakdown of what was covered.
Common risks in HRIS migrations
Before diving into solutions, it’s important to understand the risks that come with HRIS migrations:
- Poor data quality – Poor data quality is one of the biggest risks. If the data is inaccurate or outdated, it can cause problems once the new system is live, leading to inefficiencies, compliance issues and mistakes that carry over into the new system.
- Duplicate data – Duplicate data can cause confusion and errors. During migration, organisations need to ensure data is cleaned and de-duplicated to avoid inconsistencies in the new system.
- Legacy/Geographic data – Legacy systems may have outdated data that doesn’t fit with modern HRIS standards. Geographic differences in data, like varying payroll or benefits information, can add complexity to the migration process and make it harder to consolidate everything into one system.
- Multiple payroll systems – Many organisations use multiple payroll systems, which makes migration harder. Integrating these systems into one platform requires careful mapping and validation to prevent discrepancies or missing data.
- Complex employee data structures – Organisations with complex employee data structures, like multiple departments, job titles or reporting lines, can face challenges during migration. Without clear visualisation, managing and validating data can become difficult, increasing the risk of mistakes.
- One-time initiative – HRIS migrations are often viewed as a one-time project, but data management is ongoing. Without a strategy for maintaining data quality after migration, organisations risk facing data issues later.
How org.manager supports HRIS migrations
Navigo’s org.manager provides a structured approach to HRIS migrations, reducing risks and improving data quality. Here’s how it helps:
1. Visualising HR data
Most organisations start their migration process using spreadsheets, which can be difficult to interpret. org.manager turns this data into real-time organisational charts and reporting structures, ensuring HR and IT teams have a clear, accurate view of their workforce. This visibility is crucial for identifying errors and improving collaboration between departments. Below is a snapshot of what that looks like:
Data cleansing & validation
Data cleansing is one of the most critical steps in HRIS migrations, yet it is often overlooked. org.manager includes tools that help organisations:
- Identify and correct missing, outdated or incorrect data.
- Detect orphaned positions and duplicate records.
- Apply bulk updates efficiently, eliminating manual errors.
- Ensure compliance with internal and regulatory standards.
3. Building an accurate, live org chart
Once the data is cleaned, org.manager generates an accurate, live org chart. This removes the need for manual updates in PowerPoint or spreadsheets. A centralised, real-time view of the workforce improves decision-making and ensures stakeholders have confidence in the data.
4. Creating future-state structures
HRIS migrations often involve restructuring teams and defining new reporting lines. With org.manager, organisations can build future state structures without affecting live data. This allows HR teams to test different configurations, ensure alignment with business goals and identify potential issues before implementation.
5. Pushing data to the new HRIS
After cleaning and finalising the data, org.manager simplifies the transfer to the new HRIS. Data exports are available in multiple formats (CSV, XML, PDF, etc.), ensuring smooth integration. By minimising manual data entry, organisations reduce errors and improve data integrity during the transition.
Key benefits of using org.manager for HRIS migrations
- Fast and efficient platform – org.manager speeds up the migration process. It allows teams to clean, validate and integrate data quickly, reducing delays and improving efficiency.
- Visuals not spreadsheets – Instead of working with complex spreadsheets, org.manager provides clear visual representations of organisational data. This makes it easier to spot issues and manage data accurately before migration.
- Permanent, improved data quality – With org.manager, data quality is continuously monitored. The platform helps organisations maintain clean data both during and after migration, ensuring long-term data integrity.
- New insights into structure and workforce data – org.manager gives organisations fresh insights into their workforce data. The platform creates interactive org charts and dashboards, which help HR teams understand the structure better and make informed decisions.
- Reduced risk – By improving data accuracy and giving a clear view of the organisation, org.manager reduces the risks involved in HRIS migrations. It helps eliminate data issues before they become problems in the new system.
- Flexible collaboration and faster decision-making – org.manager allows multiple teams to work together on data cleansing and migration tasks. With role-based access and real-time updates, collaboration is streamlined and decision-making becomes faster and more efficient.
Watch the full webinar
HRIS migrations don’t have to be overwhelming. With the right tools and approach, organisations can reduce risks, improve data accuracy and ensure a smooth transition. org.manager simplifies the process by providing a clear, visual approach to data validation, cleansing and migration, helping HR and IT teams work together more effectively.
Ready to get started?
If you’re planning an HRIS migration and want to ensure a smooth transition, reach out to our team to learn more about how org.manager can help. You can also book a free demo to see it in action.
